Tag Archives: Google Meet

Google Meet provides consolidated email for all meeting artifacts

What’s changing

Currently, Google Meet sends an email for each type of meeting artifact initiated in a meeting, including meeting recordings, meeting transcripts, Gemini notes with “take notes for me,” live streams and more. Going forward, you’ll receive one email consolidating these artifacts. This not only helps reduce inbox clutter, but it will help you navigate to your meeting artifacts faster.
Google Meet provides consolidated email for all meeting artifacts

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: You’ll begin receiving these consolidated emails automatically. 

Rollout pace


Availability

  • Available to all Google Workspace customers. Note that your Google Workspace edition will determine which meeting features are available to you.
  • “Take notes for me” requires one of the following Gemini for Google Workspace add-ons:
    • Gemini Enterprise 
    • Gemini Education Premium
    • AI Meetings & Messaging

Resources 

“Take notes for me” in Google Meet is now available

What’s changing

Today, we’re pleased to announce that “take notes for me” will begin rolling out to Google Meet for select Google Workspace customers. “Take notes for me” is an AI-powered feature in Google Meet that automatically takes notes, allowing you to focus on discussion, collaboration, and presentation during your meetings. After the meeting, the notes document is attached to the calendar event where participants internal to your organization can access them. At launch, this feature will be available when using Google Meet on a computer or laptop, and meetings must be conducted in spoken English.

Select the pencil icon in the top right corner of the screen to start taking meeting notes.

All meeting participants will see a blue pencil icon on their screen and a notification that notes are being taken. They can click on the pencil to see the meeting notes taken so far.

After the meeting ends, the meeting organizer and whoever turned on the feature will receive an email with a link to the generated meeting notes document. The notes document will also be attached to the calendar event, where internal meeting participants can access it.


Who’s impacted

Admins and end users


Why you’d use it 

It can be challenging to stay on top of and engaged with meeting discussions while also trying to keep a record of the meeting and subsequent follow-ups. This is where “take notes for me” can help. When turned on, the feature will do the following:

  • Automatically capture meeting notes in Google Docs and save it to the Google Drive of the meeting owner.
  • Catch you up during the meeting with “summary so far” if you join late.
  • Send an email with a link to the recap after the meeting. This email goes to the meeting organizer and whoever turned on the feature. 

This will help you be more present and engaged during your meetings, while still ensuring important information is captured for record-keeping and follow-up. If users also turn on meeting recordings and transcripts, those will be linked within the notes document.


Additional details

Notes documents will be stored in the meeting owner’s drive folder and will follow the Meet retention policy that your organization has configured. If you are currently testing this feature in Workspace Labs and Alpha, your experience will change from respecting the Drive retention policy to respecting the Meet retention policy. 


Getting started

  • Admins: Take notes for me will be ON by default and can be configured at the OU and Group level. Visit the Help Center to learn more about allowing Google Meet AI to take notes for my users.
    Apps > Google Workspace > Google Meet > Gemini Settings > Gemini AI note-takingApps > Google Workspace > Google Meet > Gemini Settings > Gemini AI note-taking

Rollout pace

Availability

Available for Google Workspace customers with these add-ons:
  • Gemini Enterprise 
  • Gemini Education Premium
  • AI Meetings & Messaging



Picture-in-picture in Google Meet will now open automatically when switching tabs

What’s changing 

Have you ever lost your video screen after switching to another tab? Google Meet’s picture-in-picture feature helps to solve that problem, but now we’ve made it even easier. Picture-in-picture mode will now automatically trigger when you switch tabs during a meeting. Previously, you had to manually turn on this feature during a meeting. This simple, yet impactful update, will help ensure your meeting stays visible and accessible if you need to switch tabs to take notes, view meeting related documents, and more. Note that picture-in-picture is only available with Google Chrome on a computer.
Picture-in-picture in Google Meet will now open automatically when switching tabs

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: You can turn this feature off from your Google Chrome settings. Visit the Help Center to learn more about using picture-in-picture with Google Meet.
You can turn this feature on and off by selecting the “View site information” icon in the Chrome URL bar and turning “Automatic picture-in-picture” off.
You can turn this feature on and off by selecting the “View site information” icon in the Chrome URL bar and turning “Automatic picture-in-picture” off.


Rollout pace 


Availability

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Resources

Google Meet increases ultra-low latency live streaming support to 100,000 viewers in distributed audiences

What’s changing

For select Google Workspace editions*, we’re pleased to announce that the Google Meet ultra-low latency viewing experience for live streamed meetings will now support up to 100,000 viewers. This gives organizations the flexibility to reach a wider audience with improved user experience at lower bandwidth consumption. In order to receive the ultra-low latency experience, no more than 25,000 viewers can be connected to a single regional data center at a time. 


Who’s impacted 

Admins and end users 


Why it’s important 

Live streaming is a critical tool for large audiences, such as town-halls or keynote events. Increasing support for the low-latency live streaming experience from 25,000 viewers to 100,000 users helps our customers reach a wider audience, while their users benefit from several functional and quality improvements, such as:

  • A virtually lag-free experience
  • Significantly increased speaker video resolution (up to 720p per speaker)
  • Shared content and presentations shown up to 2880x1800
  • Improved automatic camera cuts that focus on the most relevant speakers & content 
  • Audience interaction through emoji reactions, polls and Q&A, and more.


Additional details

Enterprise Content Delivery Network (eCDN) for Google Meet
If large groups of your audience are connecting from a single network location or a shared gateway, you may benefit from using eCDN for Meet to get full media quality with substantial network bandwidth savings. For more information on eCDN, see this post on the Workspace Updates blog and visit our Help Center.    


Viewers can now join ultra-low latency live streams from Google Meet room hardware
The Google Meet ultra-low latency viewing experience for live streamed meetings is now available also from Google Meet room hardware. Live streaming is a critical tool for large audiences, such as town-halls or keynote events. Support for room hardware means that users can join and watch live streams together in smaller or larger groups. To view a live stream via Google Meet hardware, invite the room to a view-only calendar event granted that your host has allowed guests to modify events. When the event is about to start, the live stream will be visible with its name as an upcoming event in the room agenda. Join the live stream by tapping it on the touch screen.


Meeting hosts and meeting organizers can invite rooms directly in view-only calendar events — visit the Help Center to learn more about live streaming a video meeting. If the calendar event is locked for editing, individual users can also duplicate the event and create their own view-only copy with the rooms they want to add as viewing locations. Visit the Help Center to learn more about viewing a live stream.


Getting started

Rollout pace


Availability

  • Available to Google Workspace Enterprise Plus, Education Plus, and Enterprise Essentials Plus customers*

*Note: The ultra-low latency live streaming experience is rolling out at a slower pace for some customers. Once you receive the experience, you’ll be able to take advantage of these updates.


Resources


“Take notes for me” in Google Meet is rolling out soon; pre-configure access with a new admin setting

What’s changing 

“Take notes for me,” an AI-powered feature in Google Meet that automatically takes notes during your meetings, will be rolling out soon. Prior to end user availability, admins can now configure whether their users can use this Google AI note-taking feature with a new Admin console setting. This setting can be configured in the Admin console by going to Apps > Google Workspace > Google Meet > Gemini Settings. 


Apps > Google Workspace > Google Meet > Gemini Settings > Google AI note-taking


Similar to Meet transcripts Admin settings, this control gives admins more flexibility to test the feature within specific Organizational units (OUs) or Groups before deploying the feature more broadly within their organization.


“Take notes for me” is available for customers who have a Gemini Enterprise, Gemini Education Premium, or AI Meetings and Messaging add-on. Only users who are assigned one of these licenses will be able to use the note-taking feature. 


We’ll provide more information and timing on end user availability about “Take notes for me” in the coming weeks here on the Workspace Updates blog.


Additional details

Notes documents will be stored in the meeting owner’s drive folder and will follow the Meet retention policy that your organization has configured. If you are currently testing this feature in Workspace Labs and Alpha, your experience will change from respecting the Drive retention policy to respecting the Meet retention policy. 


Getting started

  • Admins: Take notes for me will be ON by default and can be configured at the OU and Group level in the Admin console by going to Apps > Google Workspace > Google Meet > Gemini Settings > Google AI note-taking. If you want all of your users to receive the feature at once, you may want to consider turning this setting OFF and then after rollout switching it to ON.


Rollout pace

  • Rapid and Scheduled Release domains: Gradual rollout of the admin setting (up to 15 days for feature visibility) starting on August 13, 2024 with expected completion on August 21, 2024

Availability

Available for Google Workspace customers with the:
  • Gemini Enterprise add-on
  • Gemini Education Premium add-on
  • AI Meetings & Messaging Add-on

Google Workspace Updates Weekly Recap – August 2, 2024

3 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


More granular control for Google Apps Script
We’re introducing a new toggle in the Admin console that adds controls for who can access and execute Google Apps Script scripts.
  • Users who have Apps Script turned on can use it to create, edit, and execute Apps Script scripts.
  • When disabled, end users can’t create or edit scripts and script and trigger executions are blocked. 
By default, Apps Script is turned on for all users in an organization. To change this setting, navigate to the Admin console > Apps > Google Workspace > Drive and Docs > Google Apps Script. This setting will not take effect if the entire Drive and Docs Service is turned OFF.  | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace customers. | Learn more about turning Apps Script on or off for users.


Improving tables in Google Sheets
Following our announcement of tables in Google Sheets, we’re excited to introduce improvements to the experience. More specifically, you can now: 

1. Add table rows (anywhere in a table) and columns (to the right of a table) from an easy button at the edge of a table. 
Add table rows and columns from an easy button at the edge of a table.

2. Automatically set column types when converting a range to a table.
Automatically set column types when converting a range to a table

3. Drag values down or across to auto-fill cells, which expands the table automatically.

Drag values down or across to auto-fill cells, which expands the table automatically.

4. Use spaces in table names, meaning you can name something “Project tracker” instead of “Project_tracker”.

Use spaces in table names
Rollout to Rapid Release domains for #2 is complete; launch to Scheduled Release domains planned for August 5, 2024. | Rolling out to Rapid Release domains now for #1, #3 and #4; launch to Scheduled Release domains planned for August 14, 2024. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using tables in Google Sheets. 

Google Meet annotation updates for mobile devices 
Earlier this year, we announced annotations for Google Meet, which made it possible for presenters and their appointed co-annotators to highlight content or make other notations over presented content. Beginning today, Android users can appoint co-annotators. Previously on Android devices, it was only possible for presenters to use annotations. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace Business Starter, Standard, and Plus; Enterprise Starter, Standard, and Plus; Frontline Starter and Standard; Essentials, Enterprise Essentials, and Enterprise Essentials Plus; Education Standard, Plus, the Teaching & Learning Upgrade; Workspace Individual subscribers. | Visit the Help Center to learn more about using annotations in Google Meet.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Catch up on followed threads from the home shortcut in Google Chat 
We’re introducing the ability to follow and review threads within the home shortcut in Chat. | Learn more about threads in home. 

Gemini in the side panel of Google Drive introduces a new PDF viewing experience 
You can now interact with the Gemini side panel while viewing PDFs. | Learn more about PDF viewing with Gemini. 

Allowlist and Audit Logs for URLs accessed from Google Apps Script and Google Sheets 
Admins can now monitor which URLs are being accessed by referencing new logs that we’re adding to the audit and investigation page. Admins can then create an allowlist that controls which of those URLs they’d like to enable/disable. | Learn more about accessed URLs. 

Prevent downloading, printing, or copying files by combining Data Loss Prevention rules with Context-Aware Access conditions 
Today, we’re expanding protections by enabling admins to combine DLP rules with Context-Aware Access conditions. | Learn more about combining rules and conditions.

Admins can now centrally set default grading settings for teachers in their district
Classroom admins can now centrally set default grading settings for teachers in their district using the Admin console. | Learn more about default grading settings.

Educators can now create new classes in Google Classroom using SIS data and import grading periods from the SIS
Teachers can now create new classes by importing information such as student rosters, co-teachers, grading categories, and grading periods from their SIS. Also, teachers can now import their grading periods from their student information systems (SIS) into Classroom. | Learn more about new SIS capabilities. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.



Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

Paused rollouts

We have paused the rollout for this feature while we evaluate performance and quality. We will provide an update with new rollout information as soon as possible. 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  


Introducing Google Meet LTI™

What’s changing

To help improve remote and hybrid learning, we’re introducing Google Meet LTI™ for Canvas by Instructure and PowerSchool Schoology Learning. This builds on the existing Google Workspace Learning Interoperability Tools including Assignments LTI™ and Google Drive LTI™.


You can use Google Meet LTI™ to easily enable secure remote and hybrid learning - via video conferencing -  directly within Canvas by Instructure and PowerSchool Schoology Learning. Educators can schedule video meetings with pre-configured host controls, including recordings, transcripts, and breakout rooms*. Students can view meeting recordings and artifacts from past class sessions directly within Meet. Google Meet LTI™ is also deeply integrated with your learning management system so that only educators can start the meeting and only students in the course can join.



*Support for pre-configured breakout rooms is coming soon — we’ll provide more details on the Workspace Updates blog once that becomes available.

Getting started


Rollout pace


Availability

Available for Google Workspace:
  • Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade

Resources


Access Google Meet artifacts with a new Google Drive API scope

What’s changing 

We’re introducing a new OAuth scope for the Drive API: drive.meet.readonly. The new scope grants app access to read and download files from a user’s drive that were created or edited by Google Meet — this includes meeting transcripts, notes, recordings, and more. This granular level of authorization helps ensure Drive access is not provisioned too broadly and only the necessary files can be accessed.


Getting started

Rollout pace


Availability


Rollout Update: setting the default camera framing option for Google Meet hardware devices

What’s changing 

We recently announced several updates related to framing options on Google Hardware devices. This included the ability for admins to configure the default camera framing option for their hardware devices. After pausing rollout to optimize performance, we are pleased to announce that this feature is now fully available.


Getting started


Availability

  • Available to all Google Workspace customers with Google Meet hardware devices

Resources


Google Meet and Zoom interoperability now includes presented content via a wired HDMI connection

What’s changing 

We’re expanding the interoperability between Google Meet and Zoom to include the ability to present content via a wired HDMI connection. This functionality will allow you: 
  • Present HDMI content into your Zoom Meetings from Google Meet hardware devices
  • Present HDMI content into Google Meet meetings from supported Zoom Rooms



This is designed to make it even easier for our customers and their users to connect and collaborate with people outside of the Meet ecosystem. To learn more about interoperability between Google Meet and Zoom, check out these previous announcements:

Getting started

Rollout pace



Availability

  • Available to all Google Workspace customers with Google Meet hardware Chrome-based devices