Tag Archives: Google Meet

Present Google Slides directly in Google Meet

 This announcement was made at Google Cloud Next ‘22. Visit the Cloud Blog to learn more about the latest Google Workspace innovations for the ever-changing world of work. 

What’s changing

Many Google Meet users share content on their screen during meetings, and we know it’s important for presenters to actively interact with their audience. 

You will now be able to control your Slides and engage with your audience all in one screen by presenting Slides from Meet. This updated experience can help you present with greater confidence and ultimately make digital interactions feel more like when you’re physically together.

Who’s impacted 

End users 


Why you’d use it 

This feature fosters active collaboration by enabling you to see your Slides content, controls, and audience all in one place. 


Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: 
    • Select ‘Present a Tab’ in Meet > choose a Google Slide presentation > manage your presentation with controls in the bottom corner of the presentation. 
    • Visit the Help Center to learn more about controlling Slides presentations in Google Meet. 

Rollout pace 


Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers 
  • Not available to Google Workspace Essentials, Business Starter, Education Fundamentals, Frontline, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 

Resources

Roadmap 

Google Workspace Updates Weekly Recap – October 14, 2022

New updates 


There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements


The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



In-room meeting participants can now join break out rooms 
When using Google Meet Hardware devices, meeting hosts can now assign conference rooms to breakout rooms. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade, Frontline, and Nonprofits customers only. | Learn more. 


Transcribe speech during Google Meet calls into a Google Doc 
You can now transcribe a Google Meet video meeting into a Google Doc. The transcribed file is saved in the hosts “Meet Recordings” folder in Google Drive, similar to meeting recordings. | Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching and Learning Upgrade customers only. | Learn more. 


Use SIP Link to link phone numbers from local carriers to Google Voice 
For Google Voice Standard and Premier customers, admins can now connect a Session Initiation Protocol (SIP) trunk with Voice. This allows phone numbers (PSTN services) from local carriers to be used for Google Voice through a secure set of certified Session Border Controllers (SBCs), such as Audiocodes, Cisco, Oracle, and Ribbon. | Available with Voice Standard and Voice Premier licenses only. | Learn more. 


Preview and interact with files using smart chips in Google Sheets 
As an extension of smart canvas, you can now add Google Drive files directly into a Google Sheet as a smart chip. | Learn more. 


Expanding smart chips to include events in Google Sheets 
In addition to the recent announcement of adding files to Google Sheets using smart chips, we're also making it easier for you to quickly insert Calendar events into Sheets. | Learn more. 


Join or start a meeting directly from Jamboard on the web to kickstart collaboration 
We’re expanding interoperability with Google Meet and Jamboard with the option to join or start a meeting directly from Jamboard on the web. This makes it easier for you to seamlessly present your jam and start collaborating. | Learn more. 


Data loss prevention for Google Chat now generally available 
Over the next several weeks, data loss prevention (DLP) rules for Google Chat will become generally available for select Google Workspace editions. Data protection rules for Chat help admins and security experts build a stronger framework around sensitive data to prevent personal or proprietary information from ending up in the wrong hands. | Learn more. 

Improve your visibility in Google Meet video calls
Google Meet can now automatically frame your video before joining a meeting to help ensure equal visibility for all participants. The automatic framing happens only once, so there are no motion distractions that can divert attention from the content of the meeting. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, Education Teaching and Learning Upgrade, and Workspace Individual customers with eligible devices. Also available to Google One subscribers with 2TB or more storage space with eligible devices. | Learn more. 

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Improve your visibility in Google Meet video calls

This announcement was made at Google Cloud Next ‘22. Check out Next OnAir to tune into the livestream or watch session recordings following the event. Visit the Cloud Blog to learn more about the latest Google Workspace innovations for the ever-changing world of work. 


Quick summary 

Depending on their camera placement, some meeting participants might be less visible than others. Google Meet can now automatically frame your video before joining a meeting to help ensure equal visibility for all participants. The automatic framing happens only once, so there are no motion distractions that can divert attention from the content of the meeting. You can manually reframe the video at any time from the settings. 

Meet frames you in the center of the screen before joining a meeting to improve your visibility




Getting started 


Rollout pace 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on October 14, 2022 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 2, 2022 

Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, Education Teaching and Learning Upgrade, and Workspace Individual customers with eligible devices. 
  • Also available to Google One subscribers with 2TB or more storage space with eligible devices. Visit the Help Center to learn about device requirements for video framing. 
  • Not available to Google Workspace Essentials, Business Starter, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers. 
  • Not available to users with personal Google Accounts. 

Resources 

Join or start a meeting directly from Jamboard on the web to kickstart collaboration

What’s changing 

We’re expanding interoperability with Google Meet and Jamboard with the option to join or start a meeting directly from Jamboard on the web. This makes it easier for you to seamlessly present your jam and start collaborating. This feature is available on the web. 



Who’s impacted 

End users 

Why you’d use it 

Effective team meetings are a critical component to unlocking innovation facilitated by human connection and collaboration. A key component of this is the ability to communicate seamlessly whether you’re joining in a meeting room or remotely. Bringing Google Meet into Jamboard allows everyone in the meeting to collaborate while having a conversation. 


This is particularly helpful for presenters, who can share their Jam to illustrate a new idea or concept, and receive their audience's reaction in one place. Collaboration is even easier, allowing everyone in the meeting to co-create on a whiteboard without switching between tabs or apps. 


As with other capabilities, such as Meet in Google Docs, Sheets, and Slides, we hope this update empowers teams working together in-real time, regardless of location. 

Getting started 


Rollout pace 


Availability 

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 

Transcribe speech during Google Meet calls into a Google Doc

This announcement was made at Google Cloud Next ‘22. Check out Next OnAir to tune into the livestream or watch session recordings following the event. Visit the Cloud Blog to learn more about the latest Google Workspace innovations for the ever-changing world of work. 

What’s changing 

You can now transcribe a Google Meet video meeting into a Google Doc. The transcribed file is saved in the hosts “Meet Recordings” folder in Google Drive, similar to meeting recordings. This feature can only be accessed when using Google Meet on a desktop or laptop. At this time, this feature is only supported in English. 

Transcribe speech during Google Meet calls into a Google Doc
When turned on, a “Transcribing” badge will appear in the top left corner of the meeting.


Who’s impacted 

End users 


Why you’d use it 

Meeting transcripts automatically capture the meeting discussion, making it easier to follow up afterward or serve as a record. 


For meetings with fewer than or equal to 200 invitees, the meeting host, co-hosts, or the transcript initiator will receive a link to the transcription document via email after the meeting ends. Additionally, the transcript will automatically be attached to the associated calendar invite for the meeting. 


For meetings with more than 200 attendees, the transcription will only be shared with the meeting organizers, host, and co-hosts, and individual users who initiated a transcription. For recurring meetings, new transcription documents will be continually added to the Calendar invite. 


Additional details 

Before joining a meeting, attendees will see a notification informing them when transcripts are active. 



Getting started 

  • Admins: 
    • This feature will be ON by default and can be configured at the group, domain, or OU level. Note that there is no admin control for Google Workspace Business Standard customers. 
    • Visit the Help Center to learn more about turning Meet Transcriptions on or off. 
    • Note: For Google Workspace Education users with a teacher license, transcripts are ON by default. For those with a student license, transcripts are OFF by default. 
  • End users:
    • If host management is off, in-domain participants can use transcripts. 
    • If host management is on, only meeting hosts and co-hosts can turn transcripts on. 

Rollout pace 


Availability 

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, and the Teaching and Learning Upgrade customers 
  • Not available to Google Workspace Essentials, Business Starter, Education Standard, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 

Resources 

In-room meeting participants can now join break out rooms

This announcement was made at Google Cloud Next ‘22. Check out Next OnAir to tune into the livestream or watch session recordings following the event. Visit the Cloud Blog to learn more about the latest Google Workspace innovations for the ever-changing world of work. 

What’s changing 

When using Google Meet Hardware devices, meeting hosts can now assign conference rooms to breakout rooms. Extending breakout rooms to all meeting participants—whether they’re joining remotely or in the office—ensures everyone can engage in collaborative working sessions. 



Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature will be available by default — once a meeting participant joins from a meeting room, the meeting host can assign it to a breakout room. Visit the Help Center to learn more about using breakout rooms in Meet.

Rollout pace 


Availability 

Breakout Rooms 
  • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade, Frontline, and Nonprofits customers 

Note that all meeting participants can participate in breakout rooms. 

Resources 

Google Workspace Updates Weekly Recap – October 7, 2022

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 

Improved experience for the Calendar guest list in Google Meet 
To help participants run effective hybrid meetings, in addition to seeing the RSVP status of everyone on the meeting invite, you'll now see all information from the Google Calendar guest list, including: 
  • Working Location 
  • Out of office status 
  • If the meeting is outside of an invitees working hours 
  • If an invitee is joining from the meeting room 


Available to Google Workspace Enterprise Standard, Enterprise Plus, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, the Teaching & Learning Upgrade, Education Plus, Non profit customers, and legacy G Suite Basic and Business customers. | Learn more. 


Gmail now supports Android 13 notification permissions 
Upon setting up your new Android 13 device and opening Gmail, you will be asked if you want to allow notifications from the app. We recommend allowing notifications and visiting the Gmail settings page to control what type of email notifications you want to receive. | Learn more. 


Easily drop content into Slides from other apps on Android 
A few months ago, we added several new features and functionality to products like Google Drive, Docs, Sheets, Slides, and Keep on Android devices. The ability to drag and drop content from other Android apps into Slides is the latest update. We hope this enhances flexibility by giving you more ways to work with, display and organize your content. | Learn more. 

slides-drag-drop-android


Previous announcements 

There are no previous announcements to share this week. Please see above for new announcements. 

Join us at Google Cloud Next ‘22 October 11-13, 2022 and check out Next OnAir to tune into the livestream or watch session recordings following the event.

Google Workspace Updates Weekly Recap – September 16, 2022

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Send multiple images or videos at a time in Chat 
You can now select more than one image or video at a time when sending a message in Google Chat. | This is now available across iOS devices. For Android devices, roll out to Rapid Release began September 15, 2022; launch to Scheduled Release planned for September 30, 2022. | Learn more. 

multi-image-chat

Multi-pinning and picture-in-picture improvements available for Google Meet on Android and iOS
Early this year, we made multi-pinning available for Google Meet on Chrome. With this feature, you’re able to pin up to three participants’ video tiles at once to keep them fixed on your screen. We’re happy to announce that this is now available on Android and iOS devices. | Learn more. 


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details. 


New Google endpoint management setting to show both personal and work entries in Google Calendar on Android devices 
In 2020, we announced the ability to see your personal and work calendars together on your Android device. We’re now adding support for Google endpoint management admins to enable this feature for their users. | Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Standard and Education Plus customers, as well as G Suite Business and Cloud Identity Premium customers only. | Learn more. 

Easily share Google Meet artifacts with co-hosts 
Earlier, Google Meet features such as Meet recordings, Attendance Tracking, Polling, etc, would generate meeting artifacts which were directly shared with the meeting host only. Beginning today, these artifacts can be directly shared with the meeting co-hosts as well. | Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Education Fundamentals, and the Teaching and Learning Upgrade customers only. | Learn more. 

Spanish, French, and Portuguese Smart Replies in Google Chat 
Smart replies in Google Chat are now available in Spanish, French, and Portuguese. When you are typing a reply, Smart Reply will automatically detect the language and offer responses accordingly. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Easily share Google Meet artifacts with co-hosts

What’s changing 

Earlier, Google Meet features such as Meet recordings, Attendance Tracking, Polling, etc, would generate meeting artifacts which were directly shared with the meeting host only. Beginning today, these artifacts can be directly shared with the meeting co-hosts as well. 


To share meeting artifacts directly with the co-hosts, the primary meeting host needs to: 
  • Specify co-hosts when creating a meeting on their Calendar event 
  • Select the “call artifacts are shared with the host and co-host you add here” option when adding co-hosts in Google Calendar 



Additional details

  • If you promote someone to a co-host during an ongoing meeting, they won’t get Meeting Artifacts for that particular meeting. You must add them as a co-host when you set up or edit the event in Google Calendar. 
  • If a participant’s co-host status is removed during the meeting, they still get Meeting Artifacts. They won't receive artifacts for any future meetings that use the same code. 
  • Co-hosts added to a series of ongoing meetings get Meeting Artifacts for future meetings that use the same code. 
  • For Google Classroom meetings, all co-teachers are recognized as co-hosts and automatically get Meeting Artifacts. Their co-host status can’t be removed within Google Classroom. If a user is removed as a co-teacher, they no longer receive meeting artifacts. 

Getting started 


Rollout pace 


Availability 

  • Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Starter, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Education Fundamentals, and the Teaching and Learning Upgrade customers 
  • Not available to Google Workspace Essentials, Business Starter, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 

Resources 

Google Workspace Updates Weekly Recap – September 2, 2022

New updates 

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Refining notifications on the Google Classroom app 
We’ve made the following improvement to Google Classroom notifications: 
In addition to setting your preference for Classroom push notifications, you can now tailor your email notifications from Android or iOS mobile devices. | Learn more.





The text for all push notifications has been updated and we’ve enhanced Classroom action options, such as “Join class” or “View comment.” With this update, Classroom push notifications are much clearer and more actionable. | Learn more. 

These features are available now to Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade customers only. 


Insert Google Maps place chips into Google Docs
Last year, we added the ability for you to insert a Google Maps place chip into a Google Doc by pasting a Maps link directly into the document. Now, you can insert place chips into your Docs using the @ menu. | Roll out to Rapid Release began August 22, 2022; launch to Scheduled Release planned for September 8, 2022. | Learn more. 




Google Meet now automatically adjusts the volume of meeting participants 
With meeting participants using various devices to join a meeting, this can lead to discrepancies in volume, with some participants sounding louder than others. Meet will adjust the audio of all participants, helping to ensure everyone is equally loud. To take advantage of this feature, make sure noise cancellation is turned on. We hope this makes for smoother meetings, with less disruptions. 


Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning Upgrade, Frontline, and Individual customers 



Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details. 



Dark Canvas theme now available on Google Meet hardware home screen 
We’re adding support for a dark home page theme for Google Meet hardware devices. When using Dark Canvas, devices will now feature dark user interface elements on the home screen when not in an active call. | Available for all supported Google Meet hardware devices that have not yet reached their auto-update expiration date. | Learn more.



Easily customize digital signage on your Google Meet hardware through Appspace 
We’re giving admins more options for customization by using their Appspace digital signage content. | Learn more. 



Insert emojis inline with text in Google Docs 
You can now express yourself in a new way by searching for and inserting emojis directly inline with your text in Google Docs. | Learn more. 



Work Insights reporting for Google Chat and Google Meet 
With the recent upgrade from Hangouts to Google Chat for Google Workspace customers, we’re pleased to introduce a Work Insights product for Meet and Chat. Work Insights allows for optimal visibility into your organization’s digital transformation journey, and helps to improve collaboration, promote growth, and much more. | Learn More. | Available to Google Workspace Enterprise Plus customers 



Google Hangouts will be fully upgraded to Google Chat starting November 1, 2022 
As a final step in the migration, beginning November 1, 2022, Google Hangouts on web will redirect to Google Chat on web, and Hangouts will no longer be accessible. Admins will receive an email containing more information about this change, as well as changes in Vault and exporting Hangouts data. | Learn More. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).